Monitoring SaaS Applications usage

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Table of Contents

Overview SaaS Applications Table Tags Table

Overview

The SaaS Application section under Technical Inventory provides a centralized overview of all contractually purchased SaaS applications in your environment, showing user activity, yearly cost, and more.

This section contains two tables:

  • SaaS Subscriptions: Displays information related to all available SaaS applications.
  • Tags: Lists all currently active tags.

SaaS Applications Table

The SaaS Applications table allows you to monitor users, usage data, and cost for each application. This allows for proactive decision-making about license usage and reassignment.

To quickly navigate through available subscriptions and highlight specific data, you can use the Newly discovered predefined filter, or create custom filters. Additionally, you can sort entries by column, alphabetically, and more, by clicking on column headers and picking an option from the context menu.

Sorting options for SaaS Applications
Column Description
Discovered The date when the SaaS application was first identified by the system, via either browser plugin, SSO, or other data sources
Name The name of the SaaS application (for example Adobe Photoshop, Atlassian Jira)
Status

The current lifecycle status of the application:

  • Discovered: Detected, not yet assessed;
  • Approved: Validated and authorized for use;
  • Rejected: Disallowed; should not be used;
  • Reviewed: Assessed, but not officially approved or rejected.
Category

Functional classification of the application. For example:

  • Creative and Design
  • IT and Security Management
  • Productivity and Collaboration
Assigned Users The number of users (seats) explicitly assigned to this application
Active Users The number of users who have actively used the application within a specified timeframe
Last Usage The date of the most recent user activity for an application
Yearly Cost The total cost per year for the application, if known or calculated based on license data
Utilization The percentage showing how efficiently the assigned licenses are being used. Utilization is calculated by comparing active users and assigned seats.

Tags Table

The Tags table allows you to monitor data related to tags defined in your environment. You can use this data to review subscription activity for larger groups of users.

You can sort information using the column headers, and create custom filters to highlight relevant data.

Column Description
Name The name of the tag
Status The status of the tag (active)
Applications The number of applications assigned to the tag
Subscriptions The number of subscriptions assigned to the tag
Users The number of users the tag is assigned to

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