Execute Workflows from Compliance Rules

Example of executing workflow as a result of the compliance rule (CoRu) trigger

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Table of Contents

Overview Workflow Creation

Overview

You can execute workflows as a result of the compliance rule (CoRu) trigger. This is a preferred way of executing custom business logic from the CoRu, because it allows defining custom business processes in the Workflow Studio without any coding. As an input, the workflow takes a list of affected objects from the CoRu that can be used to retrieve additional information and process these objects in a sequence.

Workflow Creation

To be executed from the CoRu, a workflow should meet the following criteria:
Integration Context: Compliance Rules
Input Arguments

Name Direction Argument Type Default Value
ObjectContexts In ComplianceRuleObjectActionContext[]  

Where ComplianceRuleObjectActionContext[] is a set of ComplianceRuleObjectActionContext objects, it is created automatically.

The workflow always takes a list of objects, regardless of the number of objects that are affected by actions. The idea is to iterate through the list of objects and process each record in a sequence. You can use ComplianceRuleObjectActionContext to retrieve additional data for the corresponding object.

 

ComplianceRuleObjectActionContext contains the following properties:

Property Data Type Description
CI Guid Identifier of the configuration item (TypeID). 
ID Guid Identifier of the corresponding object (Expression-ObjectID). 
Created DateTime Time when the event has been fired. 
User Guid Identifier of the user who triggers the action.

ComplianceRuleObjectActionContext contains the following methods:

  • GetBeforeData: relevant only for Workflows triggered by a Compliance Rule with Condition Type "Change an Object". Use this method to obtain the previous value of the changed object property.

Attributes: 

  • attrName: the name of the changed property parameter defined in Compliance Rule Workflow Action.
  • defaultValue: optional. If the "before value" is not available, the function returns the specified "default" value

Example:

item.GetBeforeData(of String)("email", "john.snow@blackcastle.gov")

To create a workflow for a compliance rule, perform the following steps:

  1. Run the Workflow Studio and create a New workflow from the Compliance Rules - WF Template template:
  2. Define the Name, Icon, and Category for the workflow, set the Integration Context to Compliance Rules, and then click Save:
  3. As a result, the system creates a workflow with predefined input arguments:
  4. The ForEach activity from the Repository toolbox is connected to the Start activity.
  5. In the Properties toolbox of the ForEach activity, the TypeArgument is set to Matrix42.ServiceRepository.Contracts.DataContracts.ComplianceRuleObjectActionContext

If the TypeArgument is not set, choose Browse for Types... and in the dialog search for ComplianceRuleObjectActionContext, select it and click OK to confirm the selection.

 
  1. In the Properties toolbox, select Values, and then type ObjectContexts:

You can do the same by double-clicking the ForEach activity and using the extended activity designer.

 
  1. Drag the Flowchart activity into the Body of the ForEach activity.

The  Bodyof the ForEach activity is executed for every affected object that is passed as an input into the workflow.

 

The name of the current object in context is item.

  1. Double-click the Flowchart activity and define the main part of the workflow. Typically it is required to retrieve additional data for the current object. You can do it by defining a new Variable and assigning it to the corresponding expression based on the context object.

To achieve it, perform the following steps:

  1. Define Variable with the name CurrentObjectId and Variable Type: Guid.
  2. Drag the Assign activity into the workflow and define the following values in the Properties toolbox:
    To: Variable name (CurrentObjectId in our case)
    Value: Target value (Item.ID in our case)
  3. Define the business logic that should be performed for every object.
    For example, use the GetData activity to retrieve additional data based on the object identifier (CurrentObjectId in our case) and use the Create Task activity to create a task for the Administrator and provide all the required information about the affected object.

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